How to Create and Publish Blog Posts in WordPress

Applies to: WordPress Websites Hosted or Managed by True Synergy Networks
Difficulty: Beginner
Estimated Time: 10–15 minutes

Overview

WordPress allows authorized users to create, edit, schedule, and publish blog posts directly from their website dashboard.

Blog posts are commonly used for company announcements, news updates, educational articles, industry insights, and other regularly published content.

Unlike website pages, which typically contain permanent information such as About Us or Contact, blog posts are usually organized by publication date, categories, and tags.

This guide explains how to create a new blog post, format its content, add images, organize articles, and publish or schedule posts.

Before You Begin:

  • Make sure your WordPress account is active.
  • Confirm that you have permission to create or publish posts.
  • Sign in to your WordPress dashboard.
  • Prepare the article title and written content.
  • Have any approved photographs or graphics available.
  • Use a supported, updated browser.

Important: Publishing a blog post may make it immediately accessible to the public. Review all content for accuracy and obtain any required approval before publishing.

Understanding WordPress Posts

WordPress includes two common types of content.

Posts

Posts are intended for regularly published content such as:

  • Company news.
  • Blog articles.
  • Business announcements.
  • Educational guides.
  • Industry updates.
  • Event recaps.

Posts can be organized using categories and tags and may appear in date order on your website.

Pages

Pages are typically used for ongoing website information such as:

  • Home.
  • About Us.
  • Services.
  • Contact Us.
  • Privacy Policy.

Recommendation: Use Posts for articles and announcements. Use Pages for permanent website content unless your organization uses a different publishing structure.

Step 1: Sign In to WordPress

  1. Open your approved web browser.
  2. Navigate to your organization’s WordPress dashboard.

For most websites, this is: https://example.com/wp-admin

Replace example.com with your actual domain.

  1. Enter your assigned username or email.
  2. Enter your password.
  3. Complete any required authentication.
  4. Click Log In.

Step 2: Create a New Blog Post

  1. Locate Posts in the left navigation menu.
  2. Click Add New Post or Add New.
  3. Wait for the WordPress Block Editor to open.

You should see an area for the post title and the article body.

Step 3: Enter the Post Title

  1. Click Add title.
  2. Enter your article’s title.
  3. Review the spelling and wording.

Example:

“5 Ways to Protect Your Business From Phishing Emails”

Step 4: Add Your Article Content

WordPress uses blocks to organize content.

Add a Paragraph

  1. Click beneath the title.
  2. Begin typing your introduction.
  3. Press Enter to create another paragraph.

Add a Heading

  1. Click the + button.
  2. Search for Heading.
  3. Select the Heading block.
  4. Enter your section heading.
  5. Choose the appropriate heading level.

Add a List

  1. Click +.
  2. Search for List.
  3. Select the List block.
  4. Add your bullet points or numbered steps.

Recommendation: Organize longer articles into sections with descriptive headings. This makes them easier to read on computers and mobile devices.

Step 5: Format Your Blog Post

You can format text using the block toolbar.

Bold Text

  1. Highlight the desired text.
  2. Click Bold or press Ctrl + B on Windows or Command + B on Mac.

Italic Text

  1. Highlight the text.
  2. Click Italic or use the corresponding keyboard shortcut.

Hyperlinks

  1. Highlight the text you want to link.
  2. Click the Link icon.
  3. Enter the correct destination.
  4. Confirm the link.

Headings

Use headings to divide the article logically.

A typical structure is:

  • Post title — main article heading, usually H1.
  • H2 — major article section.
  • H3 — subsection within an H2 section.

Important: The WordPress theme generally handles the primary post title. Avoid adding another H1 solely to make text larger.

Step 6: Add an Image Inside the Article

Images help illustrate important information and make articles easier to follow.

Insert an Image Block

  1. Position your cursor where the image should appear.
  2. Click +.
  3. Search for Image.
  4. Select the Image block.

Choose an Image Source

WordPress may offer:

  • Upload: Upload a new image from your computer.
  • Media Library: Choose an image already on the website.
  • Insert from URL: Reference an externally hosted image, when permitted.

Upload an Image

  1. Click Upload.
  2. Select the appropriate image.
  3. Wait for the upload to finish.
  4. Confirm that it appears in your post.

Add Alternative Text

  1. Select the image.
  2. Open its block settings.
  3. Locate Alternative Text.
  4. Enter a meaningful description.

For example:

“Employee reviewing a suspicious email on a laptop.”

Important: Only use photographs and artwork you are authorized to publish. Avoid uploading sensitive internal information or images containing confidential customer data.

Step 7: Set a Featured Image

A featured image is the main image associated with a blog post.

Depending on your website theme, it may appear:

  • At the top of the article.
  • On the blog listing page.
  • In recent-post sections.
  • In social media previews.

Add a Featured Image

  1. Open the post settings sidebar.
  2. Locate Featured Image.
  3. Click Set featured image.
  4. Choose an image from the Media Library or upload a new one.
  5. Confirm the selection.

Recommendation: Use a high-quality image that matches your article and your organization’s branding.

Note: Featured image dimensions and appearance depend on your WordPress theme.

Step 8: Assign a Category

Categories help organize related blog posts.

For example, a technology company’s blog might include:

  • Company News.
  • Cybersecurity.
  • Cloud Services.
  • Business Communications.
  • Technology Tips.

Select a Category

  1. Open the post settings sidebar.
  2. Locate Categories.
  3. Review the available categories.
  4. Select the appropriate category.

You may be able to select more than one category.

Recommendation: Use an existing category when possible to keep your website organized.

Important: Creating new categories may affect your website’s navigation and blog organization. Follow your organization’s content structure.

Step 9: Add Tags

Tags provide additional descriptive labels for a post.

For example, an article about phishing might use:

  • Email Security.
  • Phishing.
  • Cyber Awareness.

Add Tags

  1. Open the post settings sidebar.
  2. Locate Tags.
  3. Enter an appropriate tag.
  4. Confirm the entry.
  5. Repeat for other relevant tags if necessary.

Tip: Use only meaningful tags. Creating many nearly identical tags can make your blog difficult to navigate.

Note: Depending on your theme, tags may be displayed publicly on the article.

Step 10: Set the Post URL

WordPress uses a permalink, or URL, for each article.

The final part of the address is commonly called the slug.

Example

Post title:

“How to Protect Your Business From Phishing”

Suggested slug:

how-to-protect-your-business-from-phishing

The complete address may look like: https://example.com/how-to-protect-your-business-from-phishing

Your actual URL structure depends on the website’s settings.

Change the Slug

  1. Open the post settings sidebar.
  2. Locate Slug or the post URL control.
  3. Review the suggested address.
  4. Edit it if needed.
  5. Confirm the change.

Recommendation: Use short, descriptive slugs with lowercase letters and hyphens.

Important: Changing the URL of an already published post can break existing links. Contact True Synergy Networks before changing established article URLs.

Step 11: Save the Post as a Draft

A draft lets you save your work without publishing it publicly.

Save a Draft

  1. Review your post.
  2. Click Save Draft.
  3. Wait for WordPress to confirm that the draft was saved.

You can return to the draft later to continue editing.

Reopen a Draft

  1. Open Posts → All Posts.
  2. Find the post marked Draft.
  3. Click its title.
  4. Continue editing.

Note: Drafts are generally not publicly visible, although authorized users may be able to preview them.

Step 12: Preview Your Blog Post

Before publishing, review how the article will appear.

Open Preview

  1. Click Preview near the upper-right corner.
  2. Select the available preview option.
  3. Review the article.

Check the Following

  • The title is correct.
  • Paragraphs are properly spaced.
  • Headings are organized logically.
  • Images display correctly.
  • Links open the intended pages.
  • The featured image is appropriate.
  • The article is readable on mobile devices.
  • No internal or confidential information appears.

Important: Previewing does not publish the post.

Step 13: Publish Your Blog Post

Once the article is ready and approved:

  1. Open the post in the editor.
  2. Review the publication settings.
  3. Click Publish.
  4. Review any final confirmation screen.
  5. Confirm publication.

WordPress should display a confirmation after the post is published.

Verify Publication

  1. Open the published post using View Post or the displayed link.
  2. Review the article as a visitor.
  3. Confirm that the images and formatting look correct.
  4. Test important links.

Important: Published posts may be publicly accessible immediately, even if they do not yet appear in your website’s navigation or blog listing.

Step 14: Schedule a Blog Post for Later

WordPress allows authorized users to schedule posts for future publication.

Open the Publishing Settings

  1. Open your draft.
  2. Locate the publication date or Publish scheduling control in the post settings.
  3. Select the date and time you want the post to become public.

Choose the Publication Time

  1. Enter the intended date.
  2. Enter the intended time.
  3. Verify the displayed time zone.
  4. Confirm the schedule.

The main publishing action should change to Schedule when a future publication time is selected.

Schedule the Article

  1. Review the content.
  2. Click Schedule.
  3. Confirm the scheduling action.

Important: WordPress scheduling normally uses the website’s configured time zone, which may differ from your computer’s local time.

Note: WordPress scheduled publishing depends on its scheduling system functioning properly. If a scheduled post does not publish, contact True Synergy Networks.

Step 15: Edit an Existing Blog Post

If you need to correct or update an existing article:

  1. Sign in to WordPress.
  2. Open Posts → All Posts.
  3. Search for the article.
  4. Click Edit.
  5. Update the necessary content.
  6. Review your changes.
  7. Click Save or Update, depending on your WordPress version.

Important: Saving changes to an existing published post generally updates the live article.

For substantial changes that require approval, use your organization’s approved editorial or staging workflow.

Step 16: Change a Published Post Back to Draft

If a post should no longer be publicly available, an authorized user may be able to change its publication status.

Change the Status

  1. Open the published post.
  2. Locate Status in the post settings.
  3. Select Draft, if permitted.
  4. Confirm the change.

Important: Changing a published post to Draft generally removes it from public access.

Do not unpublish business announcements, legal information, or customer-facing articles without approval.

Note: If the post must remain available through a different URL or be replaced by another article, contact True Synergy Networks before changing its publication status.

Step 17: Understand WordPress Revisions

WordPress can keep previous saved versions of a post.

These are called Revisions.

Revisions can help you recover text that was accidentally deleted or changed.

View Revisions

  1. Open the blog post.
  2. Locate Revisions in the post settings, if available.
  3. Open the revision history.
  4. Review previous versions.

Restore a Previous Version

  1. Select the intended revision.
  2. Compare it with the current content.
  3. Click Restore This Revision, if available.
  4. Review the restored post.
  5. Save or update as necessary.

Important: Restoring an older revision may remove newer edits.

Note: Some websites limit or disable revision history.

Step 18: Understand Comments

Some WordPress websites allow visitors to leave comments on blog posts.

If comments are enabled, authorized users may be able to:

  • Review comments.
  • Approve pending comments.
  • Mark unwanted comments as spam.
  • Remove inappropriate comments.

Review Comments

  1. Sign in to WordPress.
  2. Click Comments.
  3. Review the available entries.
  4. Take action only as permitted by your organization’s moderation policy.

Important: Do not approve comments containing suspicious links, spam, abusive content, or private customer information.

Note: Your organization may disable comments entirely.


Troubleshooting

I Cannot Find the Add New Post Button

  1. Confirm that you are signed into the correct WordPress website.
  2. Open Posts.
  3. Review the available options.
  4. Check whether your account has permission to create posts.
  5. Contact True Synergy Networks if additional access is needed.

Note: Some WordPress accounts can edit existing content but cannot create or publish new posts.

I Can Create a Post but Cannot Publish It

If Publish is unavailable:

  1. Confirm that your account has publishing permissions.
  2. Review whether the post is awaiting approval.
  3. Check for any required publishing fields.
  4. Contact your organization’s authorized editor or True Synergy Networks.

Important: Do not attempt to bypass the site’s publishing permissions.

My Featured Image Is Not Appearing

  1. Open the post editor.
  2. Check whether a featured image is assigned.
  3. Confirm that the image was saved.
  4. Preview the post.
  5. Check the live blog listing.

Note: Featured image placement depends on your website theme and template settings.

My Post Is Published but Does Not Appear on the Blog

  1. Confirm that the post status is Published.
  2. Review its publication date.
  3. Check its assigned categories.
  4. Open the post directly using its URL.
  5. Refresh the blog listing.

If the post is accessible directly but missing from the listing, contact True Synergy Networks.

Note: Some themes display only selected categories or use custom post filtering.

My Scheduled Post Did Not Publish

  1. Open Posts → All Posts.
  2. Locate the affected post.
  3. Review its status.
  4. Confirm the scheduled date and time.
  5. Verify the website’s configured time zone if visible.

If the post remains scheduled after its intended publication time, contact True Synergy Networks.

Important: Do not modify server cron jobs, scheduling plugins, or hosting settings yourself.

My Changes Are Not Showing

  1. Confirm that you saved or updated the post.
  2. Open the published article in a new browser tab.
  3. Refresh the page.
  4. Check whether the correct post was edited.
  5. Wait briefly for website caching to update.

If the issue continues, contact True Synergy Networks.

I Accidentally Deleted Part of My Article

  1. Use Undo if the editor is still open.
  2. Check whether the deleted content returns.
  3. If the changes were saved, open Revisions.
  4. Review the available versions.
  5. Restore the correct version if authorized.

Important: Restoring a previous revision may remove newer edits.

My Blog Post Formatting Looks Wrong

  1. Open the post editor.
  2. Check the heading and paragraph blocks.
  3. Review List View for misplaced or nested blocks.
  4. Remove unnecessary formatting carefully.
  5. Preview the post.

If the layout remains incorrect, contact True Synergy Networks.

WordPress Says Updating Failed

If WordPress cannot save a post:

  1. Check your internet connection.
  2. Read the displayed error.
  3. Preserve a copy of unsaved text if necessary.
  4. Avoid repeatedly refreshing the editor.
  5. Contact True Synergy Networks.

Important: Do not disable plugins or change website settings to bypass a saving error.

The Post URL Is Incorrect

If the article’s URL is not what you expected:

  1. Open the post editor.
  2. Review the slug or permalink.
  3. Confirm whether the post has already been published.
  4. Contact True Synergy Networks before modifying established URLs.

Important: Changing published URLs without redirects may cause broken links and search engine problems.

A Coworker Is Already Editing the Post

If WordPress displays an editing lock:

  1. Review which user currently has the post open.
  2. Contact the coworker if appropriate.
  3. Wait for their editing session to finish.
  4. Reopen the post.

Important: Do not take over an active editing session without authorization, as this may interfere with another person’s work.

My Category or Tag Is Missing

  1. Open the post settings sidebar.
  2. Review Categories and Tags.
  3. Confirm that you are using the correct website.
  4. Check whether your role allows you to manage categories or tags.
  5. Contact True Synergy Networks if necessary.

Note: Some user roles cannot create new categories.

Best Practices for Publishing Blog Posts

When creating business articles:

  • Use accurate and descriptive titles.
  • Write original content or properly licensed material.
  • Use informative headings.
  • Check spelling and grammar.
  • Avoid publishing confidential information.
  • Verify links before publishing.
  • Use images you are authorized to share.
  • Add alternative text to meaningful images.
  • Assign appropriate categories and tags.
  • Preview desktop and mobile layouts.
  • Review the final live post.
  • Follow your organization’s approval process.

Recommendation: If you are preparing a large announcement or time-sensitive article, save it as a draft and have an authorized reviewer approve it before publication.

Additional Information

  • WordPress Posts are designed for regularly published content.
  • Posts can be categorized and tagged.
  • The Block Editor allows users to create articles without writing code.
  • Featured images may appear in blog listings and article templates.
  • Drafts allow users to save unpublished content.
  • Authorized users can publish immediately or schedule publication.
  • Published posts can be edited after publication.
  • Revisions may allow recovery of earlier article versions.
  • Comments can be moderated or disabled depending on website settings.
  • True Synergy Networks manages advanced hosting, theme, and website configuration.

Security Reminder: Only publish information approved by your organization. Never include customer passwords, private account information, internal access details, or confidential business documents in a public blog post. Verify external links and image permissions before publishing. Do not modify website plugins, templates, or hosting settings without authorization. If you notice unauthorized posts, unfamiliar users, or suspicious website changes, contact True Synergy Networks immediately.