How to Share Your Screen in Microsoft Teams

Category: Microsoft 365
Applies to: Windows 10/11, macOS, iPhone, iPad, Android, and Web Browsers
Difficulty: Beginner
Estimated Time: 2–5 minutes

Overview

Microsoft Teams allows you to share your screen during meetings and calls so other participants can view your presentations, documents, applications, or other content. This is useful for collaborating with coworkers, presenting information, and demonstrating something on your device. This guide explains how to share your entire screen or a specific application in Microsoft Teams using your computer, mobile device, or web browser.

Before You Begin:

  • Make sure Microsoft Teams is installed or accessible through a supported web browser.
  • Join an active Microsoft Teams meeting or call.
  • Confirm that your device is connected to the internet.
  • Close any confidential documents or applications you do not want others to see.
  • Make sure your meeting organizer allows participants to share content.

Important: When sharing your entire screen, other meeting participants may be able to see notifications, open applications, and sensitive information displayed on your device.

Windows — Share Your Screen in Microsoft Teams

Step 1: Join a Microsoft Teams Meeting

  1. Open Microsoft Teams on your Windows computer.
  2. Join an existing meeting or start a new meeting.
  3. Wait until you have successfully entered the meeting.
  4. Locate the meeting controls at the top of the Teams meeting window.

Step 2: Start Sharing Your Screen

  1. Click the Share button in the meeting controls.
  2. Microsoft Teams will display the available sharing options.
  3. Choose the content you want to share.

Available Sharing Options:

  • Screen: Shares everything visible on the selected monitor.
  • Window: Shares a specific application window, such as Microsoft Word, Excel, or a web browser.
  • PowerPoint Live: Allows you to present a PowerPoint presentation directly in Teams when available.
  • Microsoft Whiteboard: Opens a collaborative whiteboard when enabled.

Note: If you only need to show one application, we recommend selecting Window instead of sharing your entire screen.

Step 3: Share Computer Audio (Optional)

If you are presenting a video or other content that contains sound:

  1. Click Share in your meeting controls.
  2. Locate the Include sound option.
  3. Enable Include sound before selecting the content you want to share.
  4. Select your screen or window to begin presenting.

Note: If you do not enable computer audio sharing, participants may be unable to hear sounds playing from your computer.

Step 4: Stop Sharing Your Screen

  1. Locate the presenter toolbar or meeting controls.
  2. Click Stop sharing.
  3. Microsoft Teams will stop displaying your shared content to other participants.

Note: Stopping screen sharing does not automatically remove you from the meeting.

Mac — Share Your Screen in Microsoft Teams

Step 1: Join a Microsoft Teams Meeting

  1. Open Microsoft Teams on your Mac.
  2. Join an existing meeting or start a new meeting.
  3. Locate the meeting controls.
  4. Click Share.

Step 2: Select What You Want to Share

  1. Choose Screen to share your entire display.
  2. Alternatively, select Window to share a specific application.
  3. Select the screen or application you want to present.
  4. Begin sharing your content.

Note: macOS may require permission before Microsoft Teams can capture your screen.

Step 3: Allow Screen Sharing Permissions

If macOS prevents Microsoft Teams from sharing your screen:

  1. Open System Settings on your Mac.
  2. Select Privacy & Security.
  3. Locate Screen & System Audio Recording or Screen Recording, depending on your macOS version.
  4. Find Microsoft Teams in the application list.
  5. Enable permission for Microsoft Teams.
  6. If prompted, quit and reopen Microsoft Teams.
  7. Return to your meeting and try sharing your screen again.

Important: Only enable screen recording permissions for applications you recognize and trust. If your organization’s security policies prevent you from changing these settings, contact True Synergy Networks.

Step 4: Stop Sharing Your Screen

  1. Return to the Microsoft Teams meeting window.
  2. Locate the presenter toolbar or meeting controls.
  3. Click Stop sharing.

Your screen will no longer be visible to other meeting participants.

iPhone or iPad — Share Your Screen in Microsoft Teams

Step 1: Join a Microsoft Teams Meeting

  1. Open the Microsoft Teams application on your iPhone or iPad.
  2. Join an existing meeting or start a new meeting.
  3. Wait until you have entered the meeting.

Step 2: Start Sharing Your Screen

  1. Tap the meeting controls to display the available options.
  2. Tap More (three dots) if the sharing option is not immediately visible.
  3. Select Share.
  4. Choose Share screen.
  5. If prompted, select Start Broadcast.
  6. Wait for the screen-sharing countdown to finish.

Your device’s screen will now be visible to other meeting participants.

Important: When sharing your iPhone or iPad screen, participants may see anything displayed on your device, including notifications and other applications. Consider enabling Do Not Disturb before sharing.

Step 3: Present Your Content

  1. After screen sharing begins, navigate to the application or content you want to present.
  2. Open the document, website, or application you want participants to see.
  3. Return to Microsoft Teams when you are finished presenting.

Note: Some applications may restrict screen recording or sharing, and certain content may not appear to other participants.

Step 4: Stop Sharing Your Screen

  1. Return to the Microsoft Teams application.
  2. Locate the screen-sharing controls.
  3. Tap Stop presenting, Stop sharing, or the available stop option.

You may also be able to stop the broadcast using the iOS screen recording indicator.

Note: Stopping your screen broadcast does not automatically end your Teams meeting.

Android — Share Your Screen in Microsoft Teams

Step 1: Join a Microsoft Teams Meeting

  1. Open the Microsoft Teams application on your Android device.
  2. Join an existing meeting or start a new meeting.
  3. Wait until you have successfully entered the meeting.

Step 2: Start Sharing Your Screen

  1. Tap the meeting controls to display the available options.
  2. Tap More (three dots) if necessary.
  3. Select Share.
  4. Choose Share screen.
  5. If Android asks for permission to capture your screen, review the request.
  6. Tap Start now, Start sharing, or the available confirmation option.

Your screen will now be visible to other meeting participants.

Important: Other participants may be able to see notifications, messages, and applications that appear on your screen while sharing.

Step 3: Present Your Content

  1. Navigate to the application or content you want to share.
  2. Open the document, presentation, or website.
  3. Continue presenting as needed.
  4. Return to Microsoft Teams when you are ready to stop sharing.

Note: Depending on your Android device and operating system version, the screen-sharing experience may vary.

Step 4: Stop Sharing Your Screen

  1. Return to the Microsoft Teams application.
  2. Locate the screen-sharing controls.
  3. Tap Stop presenting or Stop sharing.

Your device’s screen will no longer be visible to meeting participants.

Web Browser — Share Your Screen Without Installing Teams

If you are accessing Microsoft Teams through a supported web browser, you may still be able to share your screen during meetings.

Step 1: Join a Teams Meeting

  1. Open a supported web browser, such as Microsoft Edge or Google Chrome.
  2. Visit https://teams.microsoft.com.
  3. Sign in using your Microsoft 365 work account.
  4. Join an existing meeting or start a new meeting.

Step 2: Start Screen Sharing

  1. Click Share in the meeting controls.
  2. Your browser may display a window asking what you want to share.
  3. Select one of the available options:
    • Entire Screen: Shares everything visible on the selected display.
    • Window: Shares a specific application window.
    • Browser Tab: Shares a specific browser tab when supported.
  4. Select the screen, application, or tab you want to share.
  5. Click Share to begin presenting.

Note: Your browser may require permission before allowing screen sharing. The available options depend on the browser and operating system.

Step 3: Stop Sharing Your Screen

  1. Return to the Microsoft Teams meeting window.
  2. Click Stop sharing in the meeting controls or browser-sharing indicator.
  3. Confirm that sharing has ended.

Note: Screen-sharing options may be more limited in a web browser than in the Microsoft Teams desktop application.

Sharing a Window vs. Your Entire Screen

Microsoft Teams allows you to choose how much of your computer screen is visible to other participants.

Share Your Entire Screen:

  • Participants can see everything displayed on your selected monitor.
  • Useful when demonstrating multiple applications.
  • May expose notifications, desktop icons, or other open windows.

Share a Specific Window:

  • Participants see only the selected application window.
  • Useful for presenting a document, spreadsheet, or website.
  • Helps reduce the risk of accidentally displaying unrelated information.

Recommendation: Whenever possible, share only the specific application or window needed for your presentation.

Troubleshooting

I Cannot Find the Share Button

If the Share button is missing or unavailable:

  1. Confirm that you have successfully joined the meeting.
  2. Check whether the meeting organizer has restricted screen sharing.
  3. Look for the sharing option under More in the meeting controls.
  4. Try using the Microsoft Teams desktop application if you are currently using a browser.

Note: Meeting organizers may restrict screen sharing to presenters or specific participants. If sharing is disabled, contact the meeting organizer.

Other Participants Cannot See My Screen

If others cannot see your shared content:

  1. Verify that screen sharing has started.
  2. Confirm that you selected the correct screen or application.
  3. Check whether Microsoft Teams is displaying an active sharing indicator.
  4. Stop sharing and start again.
  5. If necessary, leave and rejoin the meeting.

If the issue continues, contact True Synergy Networks.

Screen Sharing Is Not Working on My Mac

If Teams cannot capture your screen:

  1. Open System Settings → Privacy & Security.
  2. Locate Screen & System Audio Recording or Screen Recording.
  3. Confirm that Microsoft Teams has permission to capture your screen.
  4. Restart Microsoft Teams if prompted.
  5. Rejoin your meeting and attempt to share your screen again.

If the permission is restricted by your organization, contact True Synergy Networks.

Participants Cannot Hear My Computer Audio

If participants can see your presentation but cannot hear its sound:

  1. Stop sharing your screen if necessary.
  2. Click Share again.
  3. Enable Include sound if available.
  4. Select the content you want to share.
  5. Play your audio or video again.

Note: Audio-sharing options vary by platform and may not be available for every device or sharing method.

Screen Sharing Is Frozen or Lagging

If your shared screen appears delayed or freezes:

  1. Verify that your internet connection is stable.
  2. Close unnecessary applications.
  3. Stop and restart screen sharing.
  4. Avoid downloading large files or streaming unrelated content during your meeting.
  5. If possible, connect your computer to a wired internet connection.

If the issue continues, contact True Synergy Networks.

Additional Information

  • You can share your entire screen or a specific application window on supported desktop devices.
  • Microsoft Teams supports screen sharing during meetings and certain calls.
  • Some sharing features may be restricted by the meeting organizer.
  • Sharing a specific window can help protect information in other applications.
  • You can stop sharing at any time without leaving the meeting.
  • Screen-sharing options vary between desktop, mobile, and web versions of Microsoft Teams.

Security Reminder: Before sharing your screen, close confidential documents, password managers, financial information, and other sensitive content that participants should not see. Consider enabling Do Not Disturb to prevent personal notifications from appearing during your presentation. Never share your screen with unknown individuals or allow remote control of your computer unless you recognize and trust the participant. If you receive a suspicious screen-sharing request, contact True Synergy Networks for assistance.